Procedures

Studio Tips & Procedures

Thank you for taking care of our studio. We appreciate your contributions to making Awakenings a place of healing for all. Tenants contracting for use of the Studio agree to abide by our Studio Terms of Use.

You may also watch the Orientation Video

Topics Covered:

  • Sound during Events
  • Do a Dry Run
  • Entering Awakenings
  • COVID Protocols
  • Housekeeping
  • WIFI & Internet
  • Air Conditioning & Heating
  • Open Flames
  • Using the Kitchen
  • Accessing the Studio & Lights
  • Using Audio Equipment
  • Entering and Exiting for Participants
  • Cleaning and Exiting the Studio
  • Leaving the Building
  • Contact Information

SOUND DURING EVENTS
Awakenings is an operating wellness center with therapists seeing clients during the weekdays and on weekends, primarily during daylight hours. A modest level of sound in the studio is acceptable during this time. Events that involve louder sounds, such as dance events, sound healing, some shamanic journeys and breathwork, and other events using music, should only be scheduled later in  the evenings and sometimes on the weekends. 

DO A DRY RUN
You are welcome to stop in before your workshop date to become familiar with where things are or test your device with our sound/audio equipment. Just find a time on our calendar when the studio is not booked and send us an email at studio@Awakenings.org.

ENTERING AWAKENINGS
Enter Awakenings through the studio doors on the upper deck on the North side of the building door. Remember there are often therapists in the building; encourage your participants to keep voices down in common areas. 

COVID PROTOCOLS
Everyone is requested to wear a mask in the common areas. This includes the lobby, halls, and kitchen. Only the event host and one or two volunteers can access the kitchen for preparing snacks or fetching the hot water dispenser for tea. The hot water dispenser is in the cabinet under the convection oven. All participants should remain in the studio and should enter and exit the studio through the side door via the deck. Event hosts determine the mask policy in the studio. Not wearing masks in the rest of the building can be grounds for terminating the contract and/or not hosting future events at Awakenings.

HOUSEKEEPING
The kitchen is for your staff to prepare any food and drinks. All participants should eat their meals in the studio or out on the patio. Please leave the kitchen table available for practitioners as this is their break room.

Please wash, dry and return any dishes, utensils or tea/coffee urns you have used. Please mop up any spills in studio or kitchen.

If you fill up the trash or recycling, please empty into the bins on the south side of the front porch. Extra bags, mops, paper towels and cleaning supplies are in the closet inside the bathroom by the kitchen, or in the kitchen cabinets.

WIFI & INTERNET
To access the Awakenings community guest wireless, connect to the “Awakenings_Guests” using the password “Awakenings”

AIR CONDITIONING AND HEATING
We have a 15000 BTU AC unit which should be plenty to cool down the space, or heat in the winter when the radiant floor heat is not enough. The remote is on the wall opposite the thermostat in the audio alcove. Please do not change the thermostat for the radiant floor heat – it is set at a specific temperature.

There are 5 buttons that are accessible at the top of the AC remote. They are:

On/Off (Please Turn OFF when done)
Fan (select fan speed)
Powerful (to boost output to Max)
Up Arrow (to increase Target temperature)
Down Arrow (to decrease Target temperature)

The remote is located in a holder on the right side of the audio alcove. Please keep it there.

OPEN  FLAMES
You must get permission to use candles or any open flame, and may only use candles on non-flammable bases that will capture dripping wax and won’t tip over easily.  

SOUND IMPACTS
During the day and occasional evening, there are therapists conducting sessions in the rooms below the studio. Contracts reserving the studio are for specific events with anticipated noise impacts. If you want to change the nature of your event, or your event has unanticipated noise impacts on therapy sessions, this can be grounds for revisiting the contract. Please notify the studio manager immediately if you become aware of significant sound impacts that have not been discussed and cleared with the studio manager. 

USING THE KITCHEN
The kitchen is through the double doors. The light switch is just inside the kitchen.

You may use the kitchen to prepare snacks, but remember that therapists also use it, so keep it neat.  Do not store anything in the kitchen. If you use any dishes, wash them and put them away or leave them in the drying rack when done.

ACCESSING THE STUDIO & LIGHTS
Studio doors are in the kitchen, and studio lights are near the doors in the kitchen and in the studio by the deck doors. The small slider beside the switch located in the kitchen dims and brightens the lights. Flip the hanging sign on the door to display the “In Session” side. Keep these doors closed during use. We invite you to remove your shoes and store them in the shoe shelves in the studio.

USING STUDIO AUDIO EQUIPMENT
The audio equipment is in the alcove to the right of the studio doors. You will need to adjust the volume on the mixer board for each item you use (remember to turn the Master volume up too!) There is a CD player and you can hook up your computer, MP3 player, microphones or other audio player to the system.

ENTERING AND EXITING FOR PARTICIPANTS
Please have event participants enter and exit through the deck doors.

CLEANING AND EXITING THE STUDIO
Return Studio to the condition you found it… chairs, backjacks, blankets should be returned and stacked

If you have dirtied the floor, there is a push broom in the bathroom closet – shake outside off the deck.

LOCK deck doors and windows – push in BOTH latches in the passive door and turn active door latch to horizontal position.

If the studio smells after use (due to strenuous activity), close studio doors and turn on air purifiers (small tower fans)

Turn Off stereo as well as studio and kitchen lights, and Flip sign on studio door back to “Welcome”

LEAVING THE BUILDING
Exit through the studio double doors to the deck. Make sure the passive door is latched up and down and that the active door closes firmly and latches. 

CONTACT INFORMATION
If you have questions or need assistance, please James Davis, Studio Manager at 503-544-3838

Feedback welcome!  Please send to Studio@Awakenings.org

ACCESSING THE BUILDING

Only the event host can have the door handle code. Verify you have the door code prior to your event.  Text James at 503-544-3838 if you need the door codes.

Please do not share these codes with your students or event participants. 

Participants are to use the door on the side of the building. Remember to put out the sidewalk sandwich board to direct new students to the side door.

 

Troubleshooting:

When the weather changes, the door can swell.  Or the battery to the locking mechanism may be dead. If you do not hear any whirring noises, or if the mechanism sounds like it is slow, call James at 503-544-3838